For the welcome team
Hand visitors the QR code or a tablet. Their details are saved on the spot, even when the church Wi-Fi isn't.
For the people following up
Get a WhatsApp nudge on the right day, and send each visitor a personal message from their own phone in one tap.
For pastors and small group leaders
See who came, who's been contacted and who is ready for a small group — leaders get their own list, no login needed.
How it works
From the front door
to a small group
A personalised QR code for your church
Visitors scan it and their details are captured digitally, in whatever way suits your church. We'll help you choose what works best for you, and help you set it up.
Your team gets the nudge
Church Visitor Flow sends your team automatic reminders to follow up, so nobody has to remember to check.
Personalised follow-up, in one tap
A personalised message is ready for every visitor. It comes from the person following up, not from us, so it stays personal and the reply goes to someone they've met.
Progress tracked in the background
Every visitor's details and where they are in your follow-up are kept for you on the Church Visitor Flow website, with stats to help you follow up better over time.
Built around how churches actually work
From a real person, not a robot
Every message goes from your own team member's WhatsApp, written in your church's voice. Visitors reply to someone they met on Sunday — never to a no-reply number.
Easily personalised for your context
Every church is different, and so is every community. Start with our ready-made messages and questions, then reword, reorder and add your own until it sounds exactly like you.
Capture details your way
Every church has its own flow on a Sunday. Your QR code works anywhere: on a greeter's lanyard, on the announcement slides, on a phone or tablet at the coffee counter — wherever suits you.
Fits your church's identity
Add your own logo, colours and wording, so the form your visitors see looks and feels like your church rather than like software.
Questions churches ask
Do visitors need to download an app?
No. They scan your QR code with their phone camera and fill in a short form in the browser. It takes under a minute.
Who do the follow-up messages come from?
From the person on your team who sends them, on their own WhatsApp — so a visitor's reply goes to someone they've met. The reminders to your team come from the Church Visitor Flow number.
Can we change the questions, messages and steps?
All of it. We set you up with what works for most churches, then you can reword messages, add or remove questions, change the follow-up steps and their timing, add languages and make the form look like your church.
What if the Wi-Fi drops on a Sunday morning?
Nothing is lost. The form keeps each visitor's details on the device and sends them the moment the connection is back.
Is our visitors' information safe?
Only your team can see your visitors. We don't sell or share their details, and visitors are told on the form who their details are shared with.
What does it cost?
Plans start at R249 a month. Every church starts with a free trial, and you don't need a card to begin.
Your next visitor
is this Sunday
Set your church up now and have your QR code printed before the weekend.